Payroll
What if payroll didn’t consume your day?
With Nightingale, timesheets update automatically as staff work, award calculations happen in the background, and everything flows seamlessly to your existing payroll provider, no more hunting missing timesheets or worrying about penalty rate errors.
Features
Why payroll systems alone don’t cut it
You know the drill by now. It’s the last week of the month and suddenly everyone’s asking “where are the timesheets?” Your managers are texting staff who’ve gone MIA. Someone’s written their hours on the back of a coffee stained receipt. Another person swears they worked overtime but there’s no record of it anywhere.
Ringing any bells? You’re far from alone. The good news? This way of working can actually end.
Nightingale’s payroll system is built specifically for Australian care providers who deal with complex award structures, multiple funding sources and ever changing compliance requirements. We understand that your staff work across different clients, funding streams, and service types, all requiring accurate cost allocation and award interpretation. Our platform captures this complexity automatically, so your payroll data is always audit ready and compliant. No chasing, no guessing, no stress.
Real-Time Timesheet Automation
- Timesheets complete automatically as staff clock in, complete shifts and record activities through our mobile app.
- Geo-location verification ensures accurate attendance and time tracking, while integrated break management captures all billable and non-billable time according to award requirements.
Seamless Payroll Integration
- Flexible export options and API integrations ensure your timesheet data flows exactly where it needs to go whether that’s MYOB, Xero, KeyPay or any other payroll system.
- Customisable data formatting matches your payroll provider’s requirements, while automated validation checks catch errors before data export.
Smart Award Interpretation
- Built-in award interpretation automatically calculates penalty rates, overtime, shift allowances, and public holiday loadings based on current Fair Work standards.
- Automated compliance checking ensures all timesheet calculations meet award requirements, reducing the risk of underpayments and compliance issues.
Automated Data Flow & Export
- Real-time synchronisation of roster and attendance data ensures smooth information flow to staff timesheets, eliminating manual data entry and streamlining workplace operations.
- Manager approval workflows allow staff to submit timesheets for moderation and approval before automatic transfer to your payroll system for processing.
Who Does Nightingale Benefit?
Organisations across the Australian care sector have been using Nightingale for years and continue to see improvements.
For NDIS Providers
- Automated participant hour tracking with spending alerts
- Integrated service delivery notes
- Seamless billing integration
For Aged Care
- Automated roster to payroll data flow
- Integrated leave management with automatic coverage identification
- Compliance monitoring
For Allied Health
- Automated client billing integration
- Travel time and mileage tracking
- Professional development hour tracking for CPD requirements
If you're in the care sector, you should reach out.
Not sure if our platform is right for you? Our friendly team are always ready for a chat, and can help you find the right fit for your organisations and participants needs.
Features
Comprehensive Payroll Processing Platform
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What's included:
Automated timesheet collection, award calculations and payroll data preparation. Real-time staff hour capture with penalty rates, allowances and clean exports to your payroll provider.
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Key difference:
Get cost visibility, automated compliance checking and seamless integration that eliminates manual data entry and calculation errors.
Advanced Payroll Analytics
- Cost centre tracking: Real-time visibility of staff costs
- Budget monitoring: Live tracking of payroll expenses
- Award compliance: Comprehensive reporting ensuring all payments meet Fair Work standards
- Efficiency metrics: Data driven insights for payroll processing optimisation
Automated Payroll Processing Engine
End to end payroll automation for accurate, compliant workforce management
Real-time Timesheet Capture
Mobile automation: Staff hours captured through mobile app with geo-location verification
Break management: Integrated paid and unpaid break recording
Multi-source support: Manual entry, and mobile capture
Intelligent Award Interpretation
Fair Work compliance: Built-in award standards with automatic penalty rates calculations
Custom award rules: Organisation-specific payment structures
Rate automation: Automatic application of current Fair Work standards and rate changes
Seamless Payroll Integration
- API connectivity: Direct integration with systems like MYOB, Xero, KeyPay and Employment Hero
- Validation checking: Automated error detection and compliance verification
- Bulk processing: Efficient handling of large workforce data
Compliance Monitoring
Audit trail documentation: Tracking of all timesheet modifications, and payroll data exports
Award compliance tracking: Real-time monitoring of Fair Work standard
Regulatory reporting: Automated generation of WorkCover and superannuation
Advanced Processing Workflows
Manager approval systems: Exception highlighting and bulk processing capabilities
Leave integration: Entitlement tracking and balance updates
Overtime management: Automated approval routing and budget impact analysis
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These aren't basic features, they're the advanced capabilities you need when your current system can't keep up with complex care delivery requirements.
Improved Payroll Performance
Real payroll improvements our clients experience.
Reduced Timesheet Collection
Automated mobile timesheet capture eliminates chasing staff for missing data.
Improved Award Calculations
Built-in award interpretation handles complex penalty rates and allowances automatically.
Improved Payroll Processing
Transform multi-day payroll processing into hours with automated workflows.
Implementation
Implementation & Support
Migration made simple:
- Data import from existing systems (Excel, other care management platforms)
- Staged rollout options to minimise disruption
- Comprehensive staff training included
- Dedicated implementation specialist assigned
Ongoing support:
- Australian based support team
- Average response time: 2 hours during business hours
- Pick a package to suit your needs
- Regular system updates included
- User training and best practice sharing
What are you waiting for?
Getting started with Nightingale doesn’t mean starting over.
If you already have an NDIS, Aged Care or Community Services Client Management platform in place, we’ll plan a transition that keeps disruption to a minimum.
Core Payroll & Timesheets Features
Features that transform how you handle payroll and timesheets.
Timesheet Data Collection
- Real-time hour capture through mobile app with geo-location verification and automatic shift completion
- Integrated break management ensuring accurate recording of paid and unpaid break periods
- Leave integration with automatic deduction processing and entitlement balance updates
- Overtime detection with intelligent identification of penalty rate periods
Award Calculation Processing
Payroll System Integration
Compliance and Reporting
Audience
Nightingale is ideal for:
Nightingale software is a proven solution fo several different audiences.
Service providers & plan managers
Service providers & residential facilities
Practitioners & clinics
Agencies
Support coordination agencies
Community Care
Community care organisations
Disability Support
Disability support organisations
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Care management system, NDIS software, aged care management platform, disability services software, client relationship management (CRM) for electronic health records (EHR), practice management software
